HIPAA Notice

HIPAA Notice of Privacy Practices

At Grace Wellness, protecting your health information is one of our highest priorities. We are committed to maintaining the privacy, confidentiality, and security of your Protected Health Information (PHI) in accordance with the Health Insurance Portability and Accountability Act (HIPAA).

This Notice explains how your medical information may be used and shared, as well as your rights regarding your health records.

Our Commitment to Your Privacy

We understand that your health information is personal. Every member of our team is dedicated to protecting your privacy while providing compassionate, evidence-based healthcare. Your Protected Health Information (PHI) includes information such as: Medical history Diagnoses and treatment plans Medications Laboratory results Appointment records Insurance and billing information Personal identification details related to your care

How We May Use and Disclose Your Health Information

We may use or disclose your health information for the following purposes:

Treatment

To provide, coordinate, and manage your healthcare services with our medical providers and, when appropriate, other healthcare professionals involved in your care.

Payment

To bill and receive payment from you, your insurance provider, or other responsible parties for services rendered.

Healthcare Operations

To improve patient care, maintain quality standards, conduct internal audits, train staff, manage our practice, and comply with healthcare regulations.

Other Permitted Uses

We may also use or disclose your information when required or permitted by law, including:

Public health reporting
Preventing serious threats to health or safety
Compliance with legal obligations
Court orders or subpoenas when legally required
Government audits or healthcare oversight activities
Workers’ compensation claims where applicable

We will only share the minimum necessary information required for these purposes.

Uses Requiring Your Authorization

We will obtain your written permission before using or sharing your health information for purposes not otherwise permitted by law, including:

Most marketing communications involving your health information
Certain research activities
Sharing psychotherapy notes (when applicable)
Any other disclosure requiring your authorization under HIPAA

You may revoke your authorization at any time in writing, except where action has already been taken based on your previous consent.

Your Rights Under HIPAA

You have important rights regarding your health information.

Access Your Records

You may request to inspect or receive a copy of your medical records, subject to applicable laws.

Request Corrections

If you believe your medical information is incomplete or inaccurate, you may request an amendment.

Request Confidential Communications

You may ask us to communicate with you through alternative methods or at different locations whenever reasonable.

Request Restrictions

You may request limits on how we use or disclose your health information. While we may not be required to agree to every request, we will carefully consider each one.

Receive an Accounting of Disclosures

You may request a record of certain disclosures we have made regarding your health information.

Receive a Copy of This Notice

You may request a paper or electronic copy of this HIPAA Notice at any time.

Our Responsibilities

Grace Wellness is required by law to:

Maintain the privacy and security of your Protected Health Information (PHI).
Provide you with this Notice of Privacy Practices.
Notify you if a breach of unsecured health information occurs.
Follow the privacy practices described in this Notice.
Use and disclose your health information only as permitted by law.

Protecting Your Information

We use administrative, technical, and physical safeguards designed to protect your personal health information from unauthorized access, alteration, disclosure, or loss.

Only authorized healthcare professionals and staff members have access to your information when necessary to provide your care or operate our practice.

Changes to This Notice

Grace Wellness reserves the right to update this HIPAA Notice of Privacy Practices as required by law or to reflect changes in our privacy practices.

Any revised notice will be posted on this page with the updated effective date.

Questions or Complaints

If you have questions about this Notice or believe your privacy rights have been violated, we encourage you to contact us immediately.

You may also file a complaint with the U.S. Department of Health and Human Services (HHS). Filing a complaint will not affect the quality of care you receive.

Contact Us

Grace Wellness

Address : 372 S Independence Blvd, Suite 101 Virginia Beach, VA 23452

Phone : (757) 529-3309

Email : admin@gracewellnessva.com

Your Privacy Is Part of Your Care

At Grace Wellness, trust begins with protecting your personal health information. We are committed to delivering compassionate, evidence-based care while safeguarding your privacy every step of your wellness journey.